Export Documentation
Complete export documentation covering invoice, packing list, shipping bill, and certificates.
Export Documentation encompasses all commercial and regulatory documents required for international food shipments, including proforma/commercial invoice, packing list, shipping bill ( customs), bill of lading/airway bill, certificate of origin, phytosanitary certificate (for plant products), health certificate (for food/animal products), fumigation certificate, insurance certificate, and FSSAI export declaration. Incorrect or incomplete documentation is the leading cause of export shipment delays, customs holds, and payment disputes. Each destination country may require specific additional documents. Complianceer prepares export documentation packages aligned with LC (Letter of Credit) requirements, buyer specifications, and destination country import regulations.
At a glance
- Timeline: 2–5 working days per shipment
- Government fee: Varies (shipping bill stamp duty, certificate fees, typically ₹500–₹5,000 per shipment)
- Professional fee: Starting from ₹2,999/shipment
Who needs this
- First-time food exporters preparing maiden international shipment
- Exporters facing documentation rejection at customs or destination port
- Businesses exporting under Letter of Credit requiring precise document compliance
- Spice, rice, and commodity exporters needing comprehensive document packages
- E-commerce exporters shipping food products via courier and postal channels
Benefits
- Accurate documentation prevents customs delays and shipment holds
- LC-compliant documents ensure timely payment from international buyers
- Destination-specific document preparation reduces rejection at import port
- Professional documentation builds buyer confidence and repeat orders
- Template library for recurring export shipments reduces per-shipment cost
Eligibility
- Valid IEC, FSSAI Central licence, and APEDA RCMC (for scheduled products)
- Export product must comply with destination country import regulations
- Correct HS classification (8-digit) for the export product
Documents
- Commercial invoice with HS code, quantity, value, and Incoterms
- Packing list with net/gross weight and package dimensions
- Purchase order / export contract from buyer
- IEC, FSSAI, APEDA, and RCMC certificates
- Product test reports and quality certificates (if required by buyer/destination)
- Letter of Credit terms (if LC payment)
- Shipping instructions and consignee details
FAQs
What documents are mandatory for every food export shipment?
Commercial invoice, packing list, shipping bill, bill of lading, IEC copy, FSSAI licence copy. Additional: certificate of origin, phytosanitary certificate, health certificate, depending on product and destination.
What is HS code and why does it matter?
Harmonised System code (8-digit in India) classifies products for customs duty, export incentives (RoDTEP rate), and import regulations. Wrong HS code causes customs delays and incorrect benefit claims.
Can you prepare documents for LC payment?
Yes. LC requires strict document compliance. We prepare documents matching LC terms exactly to avoid discrepancy and payment delay at buyer's bank.